e-allocator is the online booking system trusted by private clubs and syndicates to manage shared resources without spreadsheets, group chats or double-bookings. It has been running continuously since 1999, serving thousands of users across the UK and beyond.
This is not a system for booking flights, hotel rooms or theatre tickets — it is your organization's or group's own resources that the system allocates to its members.
If it's shared, bookable, and used by members of a private group, e-allocator will handle it. The system is generic and configurable — you decide what gets booked, when, and by whom.
Booking watchers. Members can flag a slot they want. If someone else cancels, the watcher is notified instantly so they can grab it. No more "is anyone using the plane this Saturday?" emails.
Recurring bookings. Book every Tuesday at 7pm, or every other weekend, with one form. Cancel the whole series in a single click.
Works on the web and on your phone. Use e-allocator from any modern web browser, or install the native iOS and Android apps. Bookings sync in real time across every device a member uses.
Calendar export. Send any booking straight to Apple Calendar, Google Calendar or Outlook with one tap.
Member privacy. Hide booking descriptions from other members when needed, and let each member control which of their personal details are visible to fellow members.
Notifications when they matter. Email alerts for new bookings, cancellations and noticeboard posts — with per-member preferences so no-one gets spammed.
Built-in noticeboard and member messaging. Keep club discussion inside the booking system where every member can see it, instead of scattered across WhatsApp and email threads.
Automated invoicing. If your club charges members for usage, e-allocator can issue invoices automatically in GBP, EUR or USD, with VAT handled correctly for UK groups.
Export for record keeping. Download bookings and member rosters as CSV at any time as a backup.
There's no point using technology for technology's sake when a paper diary will do the job perfectly well. However, if you would like your staff or group members to see or make bookings from more than one location, an internet-based solution is a real step forward. Try the live demo, and then take e-allocator for a free 30-day trial to see if it suits your group.
We treat all information you provide to us, or enter into the system, in the strictest of confidence. We will not divulge your email address or any other personal information to any other company or organization, or any person outside of your own private group. Group members are able to view the membership roster of their own group only, which includes the names and email addresses of their fellow group members.
e-allocator is free for a 30-day trial — no credit card required. At the end of the trial, your group may opt to continue using e-allocator for a flat fee. One price per group, no per-user surcharge, unlimited bookings. Your group may opt for monthly, quarterly or annual billing in a choice of currencies (there's a discount for quarterly or annual billing). Payment is accepted by credit/debit card.
Billing cycle discounts
VAT is payable for all customers in the UK. If you live outside of the UK, you will not pay any VAT.
e-allocator works with most up-to-date web browsers, and requires "first party" cookies to be enabled in your web browser's settings; this is usually the default setting, so in most cases you don't need to change anything. e-allocator does not use any persistent cookies to track your behaviour, or any analytical tracking tools or advertising tracking cookies whatsoever.